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How Does SharePoint Enhance the Processes of Government Agencies

This article focuses on how MS SharePoint helps government agencies to improve their work processes.

SharePoint is an excellent solution to manage programs and projects across all the government as well as private sectors. The flexibility, scalability, and versatility of SharePoint make it ideal in many ways to adapt to your processes, more significantly for Government projects.

There are many SharePoint features that managers find beneficial. We have listed a few of them here, which makes SharePoint apt for Government Projects:

1. Hassle-free Document Management

One of the most notable features of SharePoint is its ability to store and manage documents at one centralized location. The SharePoint document management makes it easy for people to search, use, and share the required information.

As government documents contain sensitive data, they need an additional focus to protect and manage them. SharePoint allows you to control the access to the records.

2. Better User Experience

Government portals have a reputation for not being visually appealing and user-friendly. SharePoint comes with portal building functionality to help the local as well as national government agencies in improving the user experience of their service portals. It offers full feature suites and enticing graphics to ensure that people access the online services hassle-free.

3. Automated Processing of Data

Government agencies work with vast amounts of data every day like housing lists, license plate numbers, waste collection and more. SharePoint scans the images of the data uploaded to the document libraries through an optical recognition software. It also recognizes the geolocation data and adds meta tags to its content for a more efficient search.

4. Advanced Security

Security is the paramount concern for government agencies. With SharePoint, the safety of the data uploaded to the document libraries not only limited to integrated malware scanning but also extends to other security concerns. SharePoint enables you to allow network access to specific IP addresses and grant sharing privileges to people inside or outside a government organization.

The Virtual Identity Server (VIS) option for SharePoint simplifies the identity management. It allows one-time configurations of permissions and security settings. These settings also update when there are
changes in the data environment.

5. Seamless Collaboration & Communication

Collaboration is a pivotal element of project management. The collaboration structure has a significant impact on the outcome of a project. It saves time and also builds stronger relationships that would carry forward to your future projects.

SharePoint enables the team members to view the files, work on them in real-time and share them hassle-free with other team members.

6. Third-party Integration

SharePoint offers smooth integration with third-party platforms. It comes with workflows, intranets, enterprise search capabilities and functionalities like inventory management, transparent budget cycle
and more. Also, SharePoint-GRP integration helps in creating a collaboration-driven and flexible digital environment for government agencies.

On a final note, there are a plethora of reasons to consider for using SharePoint for government projects. SharePoint offers not only sufficient knowledge and quality management solutions but also team collaboration tools. Consult a software development company offering reliable Microsoft SharePoint development services to modernize the document management and sharing processes in your organization.

Written By

A professional and security-oriented programmer having more than 6 years of experience in designing, implementing, testing and supporting mobile apps developed. Being techno geek, I love to read & share about the latest updates in technology including but not limited to IoTs, AI, application development, etc. In my free time, I like to play football, watch movies and explore new places. I have been learning mobile app development since 2012. With having a good understanding of programming languages, I develop native as well as web apps for both iOS & Android using latest tools & technologies. I am also having experience in both front-end & back-end development.



  1. Rohini Rai

    November 17, 2018 at 5:52 pm

    Very informative. It helped me a lot and now m pursuing very well….

    Thank you so much for the information…

  2. Kim

    December 12, 2018 at 12:20 pm

    SharePoint is the most famous site to manage your projects and programs. I am using this. I fully recommend.

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