When most people think about time and attendance tracking systems in the workplace, they immediately take up a defensive attitude. This may not even come from someone who is working at that particular company or has a vested interest in its employees, but sadly, most companies only start using these kinds of systems when they feel that their employees are working less than they are expected to. That is what has created this association between the time tracking system and the how people perceive it. But the fact is that there are five benefits of using a time and attendance tracking system in the workplace that have very little to do with corporate managers trying to squeeze every minute of possible work out of their employees.
1. Less time fraud
Of course time fraud is the first reason why a company would make the investment in such a system. But that does not mean it is doing it because it does not trust its employees. Anyone of us must have noticed that whenever we try to work for ourselves we tend to be very lax about when we get up and start working. That is, in fact, the number one reason why there are not more people trying to go into business for themselves: they know they don’t have the discipline to put in the hours necessary to make them successful.
2. Better employee data collection
Another reason why a time tracking system has nothing to do with trust, but with the monitoring of how much work each employee puts in. It is a given that some people are slower than others and that there are high performers who can just afford more cigarette breaks, but that’s why the direct manager is generally the highest paid individual. Still, knowing how much work employees have done can help them make better decisions.
3. Employees feel more accountable
Many employees will actually discover that an attendance tracking system will give them a reason to be on time at work and gives a sense of completion at the end of the day. Of course, nobody likes a control system of any kind, but road signs along the way are what keep us from becoming statistics. Most of us can probably recall an incident where a tracking system may have saved our jobs.
4. Payroll calculation becomes easier
Payroll calculation is something that is more easily handled by the accounting department so it does not really affect the employee’s work. Still, the employer will have a much easier time understanding how and where the company’s money is spent if he can glance over the statistics of such a system. In fact, at the height of the recession, implementing an attendance system and cutting some hours might have saved a lot of jobs.
5. There are limitless software possibilities
The last benefit of using a time and attendance tracking system is that there are so many systems on the market, and some are available free of charge. The free ones may not have the most bells and whistles, but they will still do the job. Once it becomes apparent how much savings it can bring, many employers may choose to invest in upgraded system.
November 14, 2012 at 3:57 pm
I completely agree. I use the free software called Klok (www.getklok.com) which is great because I can track the time quickly as I do my work rather than trying to remember what I did each day of the week on Friday. Once you start using any time tracking regularly it is very easy to see the benefit because how much time you thought something took is usually way off. This is especially important for me as a freelancer because I only get paid for the time I actually work.
November 15, 2012 at 4:44 am
I think that using time management can help us in order to spend our time in proper matter. Good thing you have shared so many ideas regarding these topic.
November 15, 2012 at 5:53 pm
This kind of information is really very important for those people who are interested in organizing their working time better and who’d like to achieve better results. Thanks a lot for such a persuasive post)
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November 16, 2012 at 5:17 am
There are many advantages of having a time and attendance tracking system.It can help a company to achieve accurate time keeping and also prevents and eliminates time theft.Due to this system there are detailed reporting capabilities and also coordination of time details with payroll.Also besides the financial benefits, it can also work with the chosen payroll system.
November 16, 2012 at 6:37 am
Automated time clocks are now considered to be the only option for employee accountability by small and large sized organizations. Good post, it will help a lot of new entrepreneurs.
November 16, 2012 at 11:20 am
I agree with your article. I really need to organize my working time better…
November 16, 2012 at 3:17 pm
I admit it, it only can have benefits from the view of the employer. But as an employee, I think I won’t be happy if tracked, and if I had the chance to stitch to another job of company, I would do so… not as simple as it sounds for the first time…
November 21, 2012 at 4:53 am
Time and attendance software is very useful today especially if you have a team to monitor outside your office, may it be from another location or country. This new technology is best the solution for employee-time-fraud issues. We’ve been using timedoctor for almost a year now and it totally changed the way we handle attendance and time issues. It’s really good to know that you have a software you trusted so much when it comes to this, much more if it accurately tracks time and productivity.
November 21, 2012 at 12:58 pm
Well, this is right that with time and attendance software, data is collected more efficiently and record is also maintained on permanent basis.
November 22, 2012 at 2:15 pm
We had been using Replicon’s Time and Attendance software (http://www.replicon.com/time-attendance), which is completely hassle free cloud based attendance. It is quick to implement and has good calendar view interface.
December 11, 2012 at 10:40 am
What an important information you have shared for us.I just want to say keep it up…:-)
February 27, 2013 at 3:36 pm
Our 17-person company works remotely, and we couldn’t operate without a good time tracking system. We use Hours Tracking, which is simple for our team members to use and very affordable at just $1/month.
July 25, 2013 at 11:47 am
I really love your article!!!