Whether you use multi-function printers or a fleet of desktop printers, the ability to print high-quality documents on demand is critical for seamless company operations. Acquiring a printer, like purchasing any other technology, requires careful thinking. Continue reading to find out what you should consider when purchasing a printer.
Should you buy or lease?
Once your organization has determined a few long-term needs, deciding whether to buy or lease a Production Printer Montreal for Sale may make more economic sense.
Buying a copier eliminates the need for long-term monthly lease payments or prospective interest charges. Up-front purchases can save your organization a few hundred dollars on equipment that costs more than $10,000.
However, leasing might be easier to budget for. Companies that don’t have the resources to spend thousands of dollars all at once, especially if you’re buying numerous computers, may find that spreading out a large payment over 2-3 years makes more economic sense.
Leasing agreements may also feature automatic upgrades after the lease period, perhaps for a lower monthly lease cost than the current lease rate.
Factors to consider when buying a printer
Depending on your company’s monthly print volume, you may appreciate a fast printer. Consider how frequently your employees print and the types of print tasks they perform when considering a printer’s speed, measured in pages per minute.
Specific print-intensive sectors, such as law firms, print important papers regularly. If a legal firm, for example, purchases a high-quality but sluggish printer, company operations may be hampered while staff waits for backlogs of huge print orders to finish.
On the other hand, if your staff only prints a few pages now and then, or if your workplace is tiny, you may not place as much weight on printer speed.
However, remember that each level of printer speed has a suggested monthly volume. If your printer produces more than it is rated for, you will receive more service calls than usual. Choosing the proper speed when buying a production printer for sale will assist in eliminating future hassles.
Duplex printing printers allow you to print on both sides of the paper automatically or manually.
Companies who need to print one-sided papers may not appreciate this functionality, but those that need to produce complicated design tasks such as booklets and pamphlets may.
Types of Paper
Depending on the sorts of print jobs your company handles, you may want a printer that can take a broader range of paper types.
While 8.5 x 11 in., generally known as A4, is the most common paper size, many printers can handle paper up to legal, or 8.5 x 14 in. A4-friendly printers might be less expensive, so if your company solely prints on this type of paper, you can save money by purchasing an A4-friendly printer.
Consider the paperweight that your workplace requires from a printer. Typically, heavy paper, such as stock paper, is printed from the bypass tray. If your workplace publishes many articles on thick paper, consider getting a printer that can handle it from the standard trays.
Seeking a printer like this can help to expedite corporate operations by reducing the time personnel spends repeatedly replenishing the bypass tray.
Options for Finishing
Some printers have finishing choices that might save your staff time while printing. Stapling and three-hole punching are two excellent finishing options when selecting a printer.
If your staff prints a few pages now and again, a printer with robust finishing choices may not be as valuable to your organization.
However, a printer that can automatically staple pages may be beneficial if your company is a non-profit and continually produces booklets and other multi-page papers for huge audiences.
In this day and age of data breaches and cyber assaults, selecting a functional and safe printer should be a top concern for your company. Many current printers, thankfully, include security safeguards to secure corporate data and keep it out of the hands of cyber crooks.
If you know what to look for in a production printer for sale and are looking to buy in Montreal, OesQuebec will help you. Refer to their website for more details, OES Québec!