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4 Software Programs Your Business Needs to Run Efficiently

Business ownership comes with a lot of responsibility. One could hardly say that a business runs itself. Often, there are combined workings of numerous software programs that allow your company to operate fluidly and efficiently. Not only do computer programs allow you to create and store important documents, but they allow users to participate in virtual bookkeeping, help manage their email, and they use a variety of other processes that are key ingredients to a successful company.

While there are numerous software options available on the market today, a few rank as top products based on specific needs and desired outcomes. With high-use capability in mind, five software tools along with web services have been compiled that prove best for efficient operation of businesses ranging from small to large. Although each company is unique and requires individualized products, the software applications listed below along with their respective category assignment will steer you in the right direction towards successful business operation.


One of the most popular accounting software programs that businesses use is Intuit QuickBooks Pro, which is a financial management system and an easy way for individuals to create a virtual version of files located in their filing cabinets. It creates a simplistic way to cut checks, bill clients, and perform other accounting-related tasks. Falling at just around $200 for the license, it is seen as a steal in terms of how easily important documents can be entered and tracked.

Data Backup

An important and often overlooked task of running a business includes backing up and protecting your files. This is often done through an external hard or a network-attached storage device that is located in your home or office. Unfortunately, this option does not account for potential disasters that could destroy your hard drive and its associated files. An online backup service such as Mozy can automatically store specific files you wish to backup. At a low price of just $5 per year, you can’t go wrong with this business program.

Collaborative Sharing

Relatively new in the options that Google provides, Google Docs have made created the ability to share files and collaborate in real-time with others. The service is not only free, but it allows individuals to allocate who can modify or view the documents. Furthermore, if you choose to purchase the Premier Edition, you have access to more storage space and a conference-room scheduling system. Some companies, like LANDESK, help improve efficiency and reveal more usable data on-demand. Implementing automatic processes can help your office run smoother.

Office Suite

One essential software program that has become standard for various industries is Microsoft Office. Even Mac users have found ways to convert files to this suite application for ease of transference and use. Although this tends to be pricey in terms of user license, once purchased, there is not a high probability of having to upgrade to the latest version as file conversion formats are available to accommodate for varying release years.

Utilizing the correct software programs for your business can help it progress by leaps and bounds. Taking an inventory of what your business is lacking is a great way to learn what you need to invest in. Special applications that streamline various tasks limit frustration and help businesses progress.

Written By

Bio: Rachelle Wilber is a freelance writer living in the San Diego, California area. She graduated from San Diego State University with her Bachelor's Degree in Journalism and Media Studies. She tries to find an interest in all topics and themes, which prompts her writing. When she isn't on her porch writing in the sun, you can find her shopping, at the beach, or at the gym. Follow her on twitter: @RachelleWilber

1 Comment

1 Comment

  1. Laurie

    March 16, 2016 at 11:12 pm

    There are so many different types of software solutions that can help make a business operate more efficiently. You have named a few great ones, thanks for sharing!

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