In today’s busy and virtual world, we often find that we’re traveling, in meetings, or on the go as small business owners, and at times, we need to handle our business affairs from a virtual office or network. Luckily, technology has advanced to the point that we can work collaboratively no matter where we’re located in relation to our business partners, consultants, or employees with the benefit of collaborative databases.
Collaborative databases are great to help a small business owner:
- Create a centralized communication center where all messages, files, tasks, and timelines can be seen and managed by its users regardless of where they’re located.
- Oversee any size project by allowing easy creation of project timelines, files, and communication needs, in addition to task assignments and allowing the capability to conduct virtual conference calls and video conferencing.
- Real-time email update and notification capability when something is added or changed within the database.
Collaborative Databases are also beneficial because they typically require very little training and thus require only a small learning curve. In fact, many options you have to choose from are relatively intuitive for the end user. In addition, some of the collaborative databases available can be integrated with Outlook and other central desktop software. The fact that many of these databases can be accessed from Smartphones in addition to any computer with an Internet connection truly means that all users of a Collaborative Database can access what they need when they need it from virtually anywhere on any device for which they have access to the Internet.
Some options to choose from when it comes to Collaborative Databases include:
- Central Desktop
- Google Docs
Each of these options has their advantages and potential disadvantages when comparing them to each other, so take some time and outline what’s most important for your small business needs. Then, compare your needs with the offerings of the Collaborative Databases you’re considering to make the most educated and informed decision for your business.
Collaborative Databases can truly make a small business owner’s life a bit easier by providing a centralized means of communication with real-time updates and easy access regardless of location. This means that there can be more comfort in knowing that access to necessary documents is possible even if an internal network is down, or location becomes a challenge. Plus, collaborative databases help minimize clogging up of email servers because, in theory, less emails will need to be sent with hefty size due to attachments if the Collaborative Database is utilized as intended for all projects, big or small, for your local business.