It is easy to get pulled in several different directions in a field as broad as HR. Managing a busy HR department involves handling employee and senior managers’ expectations while adhering to all regulatory obligations for hiring and managing employees. These management tasks can sometimes be challenging.
But did you know you can accomplish more when you know how to improve HR procedures for greater efficiency? Thus, giving you more time to assist your workforce and provide a better working environment. This blog covers some simple tips on streamlining HR practices, so read on to find out!
Tips on Streamlining HR Practices
Assess Your Current HR Practices
Knowing where to begin when looking for ways to improve HR operations can be difficult. You can identify new ways to automate and improve process efficiency by reviewing each phase of the employee lifecycle journey. Examine the following areas of your procedures:
- Hiring and candidate tracking
- On-boarding process
- Remuneration and perks
- Performance supervision
- Timing and attendance
You don’t have to develop a separate system to handle each HR process while searching for ways to increase the effectiveness of HR operations. Employing a Human Capital Management (HCM) solution will enable you to automate HR procedures rather than managing your workforce separately.
HR Services and Payroll Integration
The possibility of mistakes and double entries increases when you manage your payroll independently of other employee management tasks. For instance, you have to update your payroll and HR systems when you hire employees or adjust salaries, which may result in a discrepancy in the employee data.
However, if you have integrated your HR operations like headcount reporting, compensation management, and employee time and attendance with employee payroll, the chances of errors in paychecks reduce. Thus, you can benefit from more consistency in operations.
Payroll data and information from other systems can be integrated with one time-saving platform, eliminating the need for ongoing data reconciliation of employee payroll.
Accounting for Paid Time Off (PTO)
You would think keeping track of paid time off in offices where computers are so prevalent would be simple. Unfortunately, that doesn’t always happen. Getting PTO approved is a long and tedious process. It involves emailing between managers and employees, signatures on pay slips back and forth, and a lot more.
Luckily, there are now much simpler approaches to do this. Companies can employ human resource information systems (HRIS), which are software for managing and maintaining employee information. This software can be integrated with mobile apps, enabling employees to submit requests for leaves, early offs, and more. The managers can then evaluate the requests on the same app and either approve or reject them.
This information is then stored and logged on the system for future reference. Such systems put an end to countless email messages, searching for signatures, documents flying everywhere, and the time and energy wasted.
Employ Cloud-Based Tools Instead of Paper
Real-time viewing and analysis of workforce information are more difficult in the case of paper-based processes. You can make more informed choices when you use less paper and switch to cloud-based tools as you have access to more hiring and employee data.
For instance, an applicant tracking feature in a cloud-based HR system can be used to track candidates’ emails and paper resumes. You can view every applicant for every position, their references, interview notes, and the stage of the hiring process at which they are.
Research has shown that the hiring process may take three months to complete as there is a lot that goes into the hiring process. However, in this today’s digital age, many of these steps are unnecessary. There is an opportunity for digitization of the processes and forms involved in the recruitment process.
Apart from saving the environment and the cost of paper, there are several other advantages of going paperless. The information provided by the applicants can easily be converted into a format that works with your employee system, making the transition of the new employee easier and quicker. The online system also makes it easier to compare and quality applicant data. According to research, web-based recruiting cuts down recruitment time in half and thus saves costs and resources.
Use HR Dashboards
Another way to streamline HR operations is to use HR dashboards. These dashboards make it easier for HR managers to monitor, assess, and report Key Performance indicators (KPIs). Therefore, allowing them to make informed decisions and maximize employee performance and productivity.
HR departments can use HR KPI dashboards to monitor employee performance in real-time using KPIs like job performance, recruitment costs, rates of absenteeism, and training expenses.
Streamlining HR practices can help businesses reduce their expenses while saving effort. The time saved can be spent improving HR operations to boost employee productivity.
If you require HR dashboards to make decisions that will help your business grow, look no further than Biz Infograph. They also offer HR Excel dashboard templates and HR training dashboards to help you streamline HR operations and boost employee productivity.