As a small business, you may be guilty of neglecting your server room. But could you afford to be without it? If you lost all the data stored on your server, could your business recover? And could you afford to replace all the equipment in there?
Your server room is filled with expensive equipment that houses important data your business relies on daily. Everything from website and email access, to shared documents and CRM systems are reliant on a fully functioning server room.
While monitoring your server room is important, it doesn’t have to be difficult. Here are five simple guidelines to help small businesses like yours nail server room monitoring, and help protect your business’s most powerful asset:
1. Access control
One of the easiest ways to prevent accidental damage to your server room is to limit access to it. By only allowing authorised personnel and verified contractors inside, you can help protect both the data stored on your servers, and the hardware itself.
Not only could innocent, unintentional damage occur; opening up your server room could pave the way for intentional sabotage. Either way, any damage could be detrimental to the running of your business; limited access will limit the chance of any accidents.
2. No drinks
It’s happened to all of us at some point. We reach over to grab our coffee and send up knocking it all over computer or some really important paperwork. And whilst it’s a pain at the best of times, it can be downright dangerous in a server room.
That’s why the next point on our server room monitoring guidelines is to make sure no drinks make it into your server room. With so many wires, switches, and electrical equipment; it is certainly safer to keep your coffee on your desk.
3. Environmental monitoring
Server rooms are extremely affected by temperature thus making environmental monitoring software extremely important. Ideally, server rooms need to be kept at between 20-21o C to make sure that everything is running smoothly. As well as temperature monitoring systems, you should also install flood and fire alarm systems to alert you of any changes to the environment.
4. Daily back-ups
Businesses of all sizes should be backing up their data daily. If you think about how many people in your business are making changes to files; you would realise how important it is to back up your server daily.
This may sound like preparing for the worst, but it helps you stay prepared. Should your server breakdown, you can quickly get back online without a serious loss of data or dent to your productivity.
5. Backup power source
It’s not just your data that needs backing up; you should also make sure you have a backup power source to hand. This way, if your electricity source is cut for any reason, your server room equipment won’t be adversely effected.
We recommend installing an Uninterruptable Power Supply (UPS) to safeguard any loss of power; they give you servers enough time to shut down safely and help prevent data loss. Even better, many UPS systems can help protect against power outages altogether.
You may feel that some of these guidelines are common sense, but many are often neglected. Your server room contains hugely important hardware, and stores even more important data; protecting it should be a top priority.