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Five Tips For Preparing Your Small Business Taxes

Oh, the joyous time when we all seem to scramble to complete our taxes in hopes of receiving a hefty tax return. Okay, so tax season may not be the most exciting time of the year, but we should still get ahead of our obligations and begin preparing our taxes. Whatever your business structure, there are several steps you can take to get your small business taxes in order. Maximize your deductions and breeze through this tax season by following these five small business tax preparations tips.

Check your Books, Gather your Records

Whether you’re running an exponentially growing small business or an independent contractor picking up odd jobs to help make ends meet, spend a little bit of time as the tax filing deadline approaches to examine your books. In order to file your taxes accurately, you’ll need to take the time to make sure all of your entries are accurate and up-to-date. Your records and other documentation should “line up” to support the numbers you provide for your tax return. Some examples of documents you should organize for your filing include expense receipts, bank statements and the previous year’s tax forms.

Brush up on your Deductions

You most likely used the last month or two of 2012 to increase your expenses so you could maximize your business’ tax deductions. Whether you stockpiled office supplies, paid your office’s bills in advance, or made charitable contributions, your expenses affect how much you can deduct in your tax filing. As a small business owner, it can end up costing you if you don’t take all of the deductions you deserve. However, it can be difficult to know of all the deductions you qualify for. Luckily, the IRS can help you determine what deductions you can include in your taxes.

Defer Earned Income

You may be able to reduce your overall taxable income for the 2012 tax year by deferring payments you receive for services rendered. This will allow you to defer your tax owed on this income until April 2013. If you have a LLC, S-Corporation, are a sole proprietor or are in a legal partnership, deferring your income can help you if you don’t foresee any major changes to your tax rates in the new year. However, if you think your tax rates may change for 2013, collect payments as soon as possible and include them in this year’s tax filing.

Know your Obligations

If you used independent contractors last year, or hired employees for the first time, you need to familiarize yourself with all of the tax reporting obligations and deadlines you must adhere to. As an employer, you must provide all of your employees with their W-2 forms by the end of January, as well as file them with the Social Security Administration. In doing this, you will show all wages paid and taxes withheld for your employees. This will accompany your W-3 to be submitted by the end of February, showing all of the totals compiled from your employees’ W-2s.

If you hired independent contractors in the past year, or any other business that is not an employee of yours, you should provide them with W-9 forms if you paid them at least $600 throughout 2012. The deadline to provide any independent contractors with their 1099-MISC form to report payments made to those contractors is the end of January. You should have maintained all of these, along with contractors’ business licenses and insurance certification throughout the year to make this a relatively easy task.

Prepare to be Audited

Whether you chose to hire a professional to do your taxes or purchased small business software to help you do your taxes yourself, there is always a chance your business will be audited. The IRS will typically choose to perform an audit if your tax returns don’t exactly add up or if you included information in the wrong field, even if there isn’t a true issue with your filing. The IRS can look at your tax returns up to six years in the past, and they recommend you keep all of your tax records for a minimum of the three previous years on file. You should keep the hard copies of these in a safe and secure location, while also backing these files up electronically.

If you do as much research as you can before filing your taxes, it will help you determine if you have any deductions you qualify for, if there are any extra forms you may need, or if you should seek professional tax help. The sooner you choose to tackle your small business taxes, the quicker you will become organized and submit your filing well before the tax season ends.

Written By

Hi, I’m Melanie. I’m a proud mother a beautiful little boy, and I absolutely love technology! I’ve been captivated by the newest technological advances for years now, and love sharing my wealth of knowledge with those seeking to better inform themselves. While I researched smartphones exclusively for the better part of three years, I have transitioned into the realm of PCs and PC gaming and cannot wait to share with you the latest and greatest in the world of PC. When I’m not geeking it up in the technology world, you can find me playing with my son at the park and performing amateur stand-up comedy. You can find me and other great tech writers at



  1. myles

    February 21, 2013 at 3:43 pm

    Yes one should be well organized. It always help you either way. It’s more off a double edged sword.! 😉

    • Melanie Gomez

      February 21, 2013 at 3:52 pm

      Thanks for reading my post, Myles! Yes, one can never be too organized when preparing their taxes. Unfortunately, many people find themselves scrambling as the tax deadline nears. Hopefully this will help some small business owners tackle their taxes and not feel overwhelmed. 🙂

  2. Evan

    February 22, 2013 at 8:32 am

    Taxes are a pain…. No, I’m not against it or something just I hate all this hassle about it/… Thanks for the tips. i will do my best to follow it! Well, but I dont promise))LOL

    • Melanie Gomez

      February 22, 2013 at 1:40 pm

      Thanks for the comment, Evan! Taxes can definitely be a pain. I hope my tips help make your tax season stress-free!

  3. Sloane Carson

    February 22, 2013 at 11:18 pm

    We just did all our taxes, and the same day came home and remade our budget. I felt rich in the morning, and broke by nightfall.

    Our problem is usually in the “brush up on your deductions” category. we remember them fine in February, but right around June-July we’re back to not giving taxes a second thought!

  4. ksuresh

    February 26, 2013 at 10:44 am

    Good article on tax preparation. I work for mcgladrey and there’s an interesting whitepaper on the new tangible assets tax regulation and how it affects businesses, readers will find it very helpful @

    • Melanie Gomez

      February 26, 2013 at 2:36 pm

      Thanks for reading, Ksuresh! I hope you found my article useful! 🙂

  5. Mitch Carson

    June 6, 2013 at 3:59 am

    One of the best thing to do – Hire professional to help. I agree to everything that is written here. Share this to everyone. Great article giving tips.

  6. Ashwin

    January 4, 2019 at 4:43 pm

    Thanks for sharing this advance tips. It is always a challenge to deal with taxes especially when you do it of your own. It usually end up creating a mess with this.

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