Organizations strive for a collaborative environment to make communication smoother. In most enterprises today, the Microsoft Exchange Server and Outlook work in collaboration to fulfill the purpose. Connectivity issues are common; hence, employees within an organization may be working offline owing to MS Outlook’s ability to allow users to work in offline mode or Cached Exchange Mode.
Working in offline mode creates a replica of the mailbox of Exchange Server on the local computer facilitating users to carry out tasks on the local machine. It is worth it to think over the concept behind this functionality. OST (Offline Storage Table) files do it all; they contain all Outlook data during MS Exchange downtime. When the Exchange comes into action, all the changes made are synchronized between the server and Outlook.
Unfortunately, the synchronization may face failure due to several causes, inclusive of viruses and other malware attacks, abnormal system shutdown, hard drive failure, improper exit from Outlook etc. Therefore, an unsuccessful or erroneous synchronization leads to inaccessibility of OST file. Furthermore, if a mailbox on the Exchange gets accidentally deleted or any modification takes place to Exchange profile, OST file becomes orphaned. As a result, user comes across data loss. One of the common errors that occur due to OST corruption is as follows:
“Cannot open the default email folder, the file xxx is not an Offline folder file”
Where ‘xxx’ is the name of OST file.
The error results in preventing user from accessing emails, contacts, notes, appointments and other data items.
In order to get access to the data, OST files are required to be repaired. An inbuilt utility scanost.exe is used to scan and repair the OST files; however the utility has been removed from Outlook 2010. In earlier versions, the utility restructures the whole OST file and eliminates all the contents that are not readable because of corruption, which is a major drawback of the tool because there is a probability of losing important information.
As you saw, the offered utility is not much useful and may create additional data loss problems. Hence, it becomes necessary to convert an OST to PST file that allows users to access the entire OST data from the PST file.
Obviously, a user never wants to lose a single piece of data, hence it is necessary to carry out protected conversion. It is great to choose adequate OST to PST converter that scans the entire OST file efficiently and recovers all the data in the form of PST file.
Note that there is a variety of such software applications that are written by IT experts using intelligent and advanced technologies. Moreover, they also overcome the limitation that users face in Outlook 2010 as these programs have compatibility with almost all MS Outlook versions. The software will help you to perform a complete and timely recovery. Such software programs are available over the Internet, hence you can get them by placing an online order.