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How to Set Up Pay Employees using Sage 50 Accounting Software

Are you tired of manually calculating your employees’ paychecks every month? Do you want to streamline your payroll process and save time? Look no further than Sage 50 accounting software! This powerful tool allows business owners to easily set up employee accounts, manage payroll preferences, and generate detailed reports. In this blog post, we’ll walk you through the step-by-step process of setting up pay for employees using Sage 50. Say goodbye to manual calculations and hello to a more efficient payroll system!

Setting up Employee Accounts

To properly pay your employees using Sage 50 accounting software, you need to set up their accounts first. This process involves collecting and inputting important employee information such as name, address, social security number (TIN), contact information, and tax withholding rates.

  • To get started with setting up employee accounts in Sage 50, navigate to the “Employee” tab on the menu bar and select “Set Up Employee Records”. From there, you can add new employees one by one or import multiple records at once from an external file. Find Sage 50 Mac
  • When adding a new employee record manually, make sure to fill out all necessary fields, including basic personal information like name and contact details. You will also have to set up payroll preferences for each employee, which include salary or wage rate and frequency of payment.
  • Sage 50 allows you to customize each employee’s payroll settings according to their specific requirements, such as overtime rules or deductions for benefits. Once every field is completed accurately with the corresponding data in place, save the changes made before proceeding with other steps.
  • It is important that you keep detailed records of your employees’ information within Sage 50 so that processing payroll becomes easier down the line.

Payroll Preferences

Payroll Preferences in Sage 50 Accounting Software allow you to customize the payroll processing to fit your business needs. These preferences can be set up during the initial company setup or updated at any time.

  • The Payroll Preferences screen includes options for setting up pay periods and frequencies, defining default earnings codes and deductions, configuring tax settings, and more. You can also choose whether to print checks or use direct deposit as a payment method.
  • One of the key advantages of using Sage 50’s Payroll Preferences is that it eliminates manual calculations by automating complex computations such as taxes and other deductions. Additionally, the software automatically updates employee records with each payroll run, ensuring accuracy across all data points.
  • By customizing your payroll preferences in Sage 50 Accounting Software, you can streamline your payroll process while minimizing errors and reducing administrative burden. Find More-: Excel runtime error 13: type mismatch

Processing Payroll

Processing payroll is an essential task for every business. Sage 50 accounting software provides a simple and efficient way to pay your employees accurately and on time.

  • To process payroll in Sage 50, start by selecting the “Payroll” option from the main menu. Next, choose the pay period you want to process and select which employees should be included in this run.
  • Once you have selected your employees, enter their hours worked or salaries earned for the current pay period. If any deductions or contributions need to be made, add them at this stage too.
  • After entering all the necessary information, double-check everything before finalizing the payroll run. Once approved, Sage 50 will generate payslips for each employee with their net earnings displayed.
  • With Sage ’50s integrated direct deposit feature, paying your employees has never been easier. Rather than printing checks or handling cash payments manually, set up direct deposit through Sage Payroll Services and let technology do the work for you!
  • Processing payroll using Sage 50 ensures that your team receives accurate payments on time while easing the administrative burden on finance staff so they can focus on more important tasks like growing revenue or improving operations efficiency!


After processing payroll, it’s important to maintain accurate records and generate reports for tax purposes. Sage 50 Accounting Software offers a variety of reporting options to ensure that you stay compliant with regulations.

One option is the Payroll Summary report, which provides an overview of all payroll transactions in a given period. This can be useful for reviewing total employee compensation and taxes withheld.

Another helpful report is the Employee Earnings Record, which details each employee’s earnings and deductions for a specific period. This report can assist in verifying that employees have been paid correctly and calculating any necessary adjustments.

For tax purposes, Sage 50 also includes reports such as the W-2 Form Worksheet and the Employer’s Quarterly Federal Tax Return. These reports provide the information needed to complete the required forms accurately.

In addition to these standard reports, Sage 50 allows you to customize your reports by selecting fields from existing templates or creating new ones altogether. With this level of flexibility, businesses can create tailored reports that meet their unique needs efficiently.


Setting up employee pay using Sage 50 accounting software is a straightforward process that can save business owners valuable time and money. By following the steps outlined in this article, you will be able to easily set up employee accounts, configure payroll preferences, and efficiently process payroll for your employees.

Additionally, with the reporting features offered by Sage 50, you can stay on top of all aspects of your company’s finances and ensure compliance with government regulations.

Ultimately, choosing Sage 50 as your accounting software solution can help streamline your business operations and provide greater control over your financial management. So why not give it a try today? Your employees, and your bottom line. Also find: self-employed taxes for dummies

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At AccountingAdvice, we are a leading third-party remote technical support provider for Sage 50. With a global footprint, we provide expert support service for Sage 50 and associated software. We have a dedicated team of Sage

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