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How To Delete Duplicate Calendar Items In Outlook

Outlook13As every user knows, Outlook is not just an email client, instead it provides various other useful features and functionalities that are helpful in fulfilling daily tasks. One such feature of this advanced email client is its ‘Calendar’. Unlike paper calendar where you have very limited options, Outlook Calendar enables its users to add a reminder for certain meeting or an appointment. Moreover, it enables users to create and send meeting requests and schedule an appointment. Apart from this you can also view the calendars of other people, if you have permission, and give others the permission to preview your calendar. In this way, you can show your status as free, tentative, or busy for a meeting.

There are times when you may find duplicate entries in your Outlook Calendar. This generally occurs when you import Calendar items by selecting the ‘Allow duplicates to be created’ through the ‘Import and Export’ wizard of Outlook. You can stop duplicates during the Import and Export process by selecting ‘Do not import duplicates’ option or ‘Replace duplicates with items imported’ option of ‘Import and Export’ wizard. However, these options do not provide  any means of deleting the duplicate Calendar items that already exist. For their deletion, you have you have to follow certain manual steps:

  • Go to ‘Calendar’, and select the calendar folder where there are duplicate items.

  • Go to ‘View’ menu, point to ‘Arrange By’, select ‘Current View’, and then click ‘By Category’.

  • Select the ‘Subject’ column to arrange all calendar items by their subject.

  • Now hold down the ‘CTRL’ key while clicking each and every duplicate calendar item in this list.

  • Press ‘Delete’ when you are done with the selection of all duplicate ‘Calendar’ items.

Therefore, by following these above mentioned manual steps, you can delete all the duplicate ‘Calendar’ items from your Outlook Calendar folder. However, if you have a large number of duplicate items in your Calendar, then manual deletion may take too much time. This process can be time consuming and tedious as well in the situations wherein you have too many duplicate entries.

In such cases, the use of a professional Outlook duplicate remover software can do the needful for you. Professional duplicate remover tools for Outlook effectively locate and delete duplicate emails and other mailbox items like Calendar entries from your mailbox and thus keep it neat and light. Most of the tools in this category provide options for removing duplicate emails from multiple mailboxes simultaneously. Some tools add themselves as ‘Add In’ in your Outlook mailbox and appear in your Outlook’s interface itself and thus do not generate any need of wandering around your system for the icon of the tool for launching it.

The interactive GUI of most of these tools make them easily understandable and usable by all and the generation of Log Report lets advanced users to go through the complete duplicate removal process later at any stage.

If the manual method is not able to cope with your requirements, then the use of a professional Outlook duplicate remover software may provide better results.

Written By

I am Data Recovery Expert from Stellar Information System Ltd and currently doing research on Outlook PST Recovery Software, Outlook Express Recovery, Exchange Recovery.



  1. akpan

    May 11, 2013 at 12:56 pm

    Thanks dude. You saved me.

  2. Sally

    June 17, 2013 at 4:54 am

    I will be sure to remember this while importing and exporting.

    Thanks Chirag

  3. marry

    December 27, 2013 at 5:10 am

    Outlook is a high demanding email client because of its features. Outlook comprises of many entities, one such entity of Outlook is Outlook calendar. Outlook calendar provides various facilities such as scheduling meetings, appointments etc. But the problem occurs when you Outlook calendar get overloaded with duplicate data. So to remove such duplicate data you need an efficient Outlook duplicate remover software.

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