How To Calculate Your Communication Budget With VoIP Phone Systems

Generally speaking, different VoIP service providers offer different plans and packages that meet the needs of their customers. Therefore, it is safe to say that the average budget depends on the package being availed of. However, it is highly possible to determine the average cost to have a VoIP phone system for your business. After all, it is very important to sit down and calculate the expenses before you finally decide whether switching to a VoIP phone system service is the best option for your growing company needs.

Savings Involved with Having a VoIP system

Let’s start with the savings. VoIP phone system offers you hard core savings. For one, it allows for Ethernet connections consolidation. As a result, you can save in cabling and wiring costs. Also, since almost all of the services are being handled by a third party service provider, you may reduce expenses on administration cost which are usually spent in hiring additional people to man the hardware appliances and equipment in your closet server.

You can also save a lot on travel expenses and long distance communications cost. There is no need for you to travel to offsite locations, or pay landline long distance calls since everything is done through the Internet. Video conferencing is possible, and free calls are available as well.

Costs Involved with Having a VoIP system

On the other hand, there are also some costs involved. For example, starting with a VoIP phone system may require you to spend on implementation costs for the first two years. This is generally higher compared to the traditional methods of communications. Also, if you do not have the Power-Over-Ethernet switches on your current LAN, you need to upgrade it. This might be an extra cost for you too.

There are also service providers that do not cover voice quality management, as well as monitoring costs. Thus, to avoid spending more on these services, make sure that the service provider that you will be choosing will include the services for free.

Third party calculation service providers

If you want to set everything by arrangement, you have another option in order to calculate your communication budget with VoIP phone systems. It can be done with the help of a third party communication budget specialist. These professionals go beyond simply looking at the providers and the services they offer, as well as the factors mentioned above.

These experts are skilled in providing a thorough analysis based on the data provided by your company. With the help of the information provided, they can also look into providing you with a comprehensive economic analysis. In the end of the process, they will provide you with the total budget needed to establish a VoIP system, at the same time presenting to you the potential savings you can earn by upgrading to the new technology.

Mariam Thomas is a regular contributor to this blog and provides enterprise users, useful insights about VoIP phone systems for business communications.