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Five Things That Can Ruin Your Web Conferencing Experience

Web Conferencing is a great option for many reasons, it can save time, and costs, and the hassles of traveling from your place to a distant location, and then going back, and these are not the only benefits. For online businesses, website owners, and bloggers, web conferencing can serve more than one purposes, but only if you are doing it in the right way. Problem with the technology is that it can work wonders if you get it right, but when it goes awry, it can go horribly wrong. And it’s true for web conferencing as well, while it can be an answer to many quandaries, however if you don’t get everything in place, it will turn out to be a highly irritating experience, and it will do more harm to your business, blog, or website than good.

Following are five most common reasons of how a well prepared web conference can come to nothing.

Poor Internet Connection:

Web conferencing thrives on high speed, broadband Internet Connections, mainly because there’s a lot of data sharing, audio and video streaming going on and anything less than perfect will simply ruin the experience. And we are not talking about long disruption; it wouldn’t take more than some seconds of interruption or lagging to irritate the participants. Therefore, if you are organizing a web seminar, you need to make sure that you are using a reliable host to avoid disconnections. On the other hand, if you are a participant, you need to have a good broad band connection to make the most of a web conference.

Poor Synchronization:

In a web conference (or even a live conference) both speakers and audience needs to be literally on the same page. It’s certainly not a good thing to have the spreadsheet (or a slide) getting open when the speaker has explained half of the points, mainly because he is not aware that the desktop sharing feature is not working perfectly. Similarly, it is important for the audio and video streams to complement each other or the attendees will find it hard to get the point.

Noise in the Background:

When you are in a web conference, it is important that you make sure that you are sitting in a noiseless place with little or no activity around, especially when you are the host and those irritating sounds around you will be getting transmitted to everybody participating in the conference, because that will turn out to be a big annoyance.

No Recording:

A big majority of web conferencing service providers offer this feature as default, but that doesn’t mean you should take it for granted. When organizing a web conference, you should make sure that the entire conference is getting recorded, so that you can playback and evaluate later on. Even when you are a participant paying to be a part of some web conference, you need to be sure that you will be getting a recorded copy in case you miss it.

Inappropriate Audience:

Inappropriate audience will result in nothing but a waste of resources, even worse they will continue to be a disturbance by asking irrelevant questions. Therefore, to make the most of a web conference, it is important that you’re targeting only the right type of participants, instead of keeping it open for everybody just for the sake of getting a high attendees number.

Written By

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  1. Mildred

    April 19, 2012 at 1:22 pm

    Web conferencing allows conferencing events to be shared with remote locations. The service allows information to be shared simultaneously, across geographically dispersed locations in nearly real-time.

  2. Amanda

    April 19, 2012 at 2:42 pm

    Poor Internet connection is probably one of the most serious and the most unpredictable problem that can appear

  3. Amanda

    April 19, 2012 at 10:31 pm

    I am totally agree with this “Five Things That Can Ruin Your Web Conferencing Experience”

    Read more: , thanks for an additional idea…

  4. janet

    April 19, 2012 at 11:16 pm

    Exactly. The weakest security point in web conferencing is access security. Every web conferencing system today uses meeting IDs and/or passwords as a simple access security measure to protect web meetings from unwanted attendance. However, the problem is that meeting IDs and passwords are usually emailed to attendees before scheduled meetings start. This process can easily compromise the access security. Your computer screen may be captured within seconds once a hacker intercepts. Once you realize you have been hacked, it is too late to close your meeting. The best way to protect against the security breaches described above is to use an on-premise appliance where you could choose your own way of appliance deployment and use firewall to protect your meetings.

  5. Cathy Dullea

    April 20, 2012 at 7:05 am

    I think poor connectivity is very rare in the part of the world where I live. The biggest set back in a vid conf is lower turn out of audiences. If there are more listeners it is always a great experience!

  6. Amy

    April 20, 2012 at 8:14 am

    I admit it, a poor internet connection can ruin not only a conference, but any conversations or VoiP calls. When I head those noises, I always get upset.

  7. Robin Mackenzie

    April 20, 2012 at 9:58 am

    Absolutely! I have had so many bitter experiences with web conferencing due to poor Internet connections. it is the first and foremost issue that needs to be addressed.

  8. Mark_Xfinity

    April 20, 2012 at 1:04 pm

    It is true. Poor Internet connection and background noises are the main things that spoil a good web conferencing. Especially a very slow Internet connection could make your web conferencing horrible. I have had a personal experience and nothing was wost than that. The web conference became a total failure as the net connection kept breaking down constantly.

  9. Rita Dawson

    April 20, 2012 at 1:32 pm

    Well Said. I agree with all the points you have mentioned. The business persons should make sure that they tackle the problems that you have said. This post is of great benefit for the business world.

  10. Richard

    April 21, 2012 at 12:26 am

    A web conference are great things to be part of. That’s why you have to have an above average internet connection. You have to limit the noise in the background.

  11. John

    April 21, 2012 at 12:54 am

    It’s not good to mess up a good Web Conference due to something like poor internet connections and too much noise. You want it to be successful because it ultimately saves you money and time.

  12. Bishwajeet

    April 21, 2012 at 1:38 am

    If you don’t have high quality internet connection then there is no use of any web conferencing.

  13. Azam

    April 21, 2012 at 2:49 am

    Poor internet connection always ruin web conferencing. For web conferencing one need high quality broad band connection. Always avoid noise to get high quality results.

  14. Pamela

    April 21, 2012 at 7:26 am

    Many conferencing software programs are free to use, and installing a web camera on your computer takes just a few minutes. The quality of your web conferences will be better when using a web camera properly.

  15. Becca

    April 21, 2012 at 12:48 pm

    Poor connection is the most common problem and i encounter many times. It only happens
    in our country if there is a storm signal.

  16. Peter Lee

    April 21, 2012 at 3:28 pm

    Of all the 5 above, poor internet connection is the most common reason that causes bad web conferencing experience. I used to work in a small company that need to have frequent web conferencing with colleagues abroad. Oftentimes, the meeting had to be called off because we couldn’t listen clearly due to bad internet connection.

  17. Mary

    April 23, 2012 at 1:57 am

    Web conferencing has been the most reliable way to communicate with others in different places. I personally think that good internet connection is very important in order to avoid any possible interruption during the conference.

  18. Danny

    April 23, 2012 at 6:01 am

    I think poor internet connection is something that is slowly becoming a thing of the past though. Especially in countries like South-Korea, The Netherlands and Sweden. Where the biggest part of the country has high internet connections available.
    But when your connection gets a bit faster it doesn’t mean you should jump to using HD video right away. Better be safe and keep the quality medium then the connection will stay better.

  19. Robin Mackenzie

    April 23, 2012 at 11:54 am

    That’s so very true. Poor internet connections are a sure way of ruining your web conferencing experience. I’ve had some pretty bad experiences myself.

  20. Melissa

    April 24, 2012 at 7:28 pm

    Poor connection and low-quality web-cameras seem to be the biggest problems in having any web conference. So we need to think over every detail before starting any

  21. Felicia Corrine

    May 3, 2012 at 1:12 pm

    Very much true. These things can intervene with your conversation. Many people fail to take notice of these things.

  22. Laura

    May 3, 2012 at 3:32 pm

    To coordinate a good event, you need time, a team and a plan. You need to plan logistics, activities and entertainment and help attendees with lodging and transportation. You need to be shrewd in negotiating, flexible in planning and able to creatively solve problems..

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