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eLearning Authoring Tool: Why Do You Need It & How to Choose the Best One?

Whether your business is focused on creating training programs, development projects or learning material,  it needs an eLearning authoring tool. This software is capable of making your workflow more efficient by speeding up the mechanical parts and thus providing a space for creativity to flourish.

In order to create good content, you need to understand both parties involved. On the one hand, you need to deliver a quality product to your target audience and make them satisfied. On the other, you should organize your employees by distributing tasks and keeping track of the progress so that efficiency is increased. For this purposes, you might need eLearning authoring software.

Identify your needs

First of all, you need to ask yourself one question – which part of your content production process needs to be improved? Every business has its glitches, and if you want to upgrade yours, you should primarily focus on them. The next three things are something you need to keep in mind when you are considering implementing this type of software in your company.

  • Speed

It may be possible that your employees create quality content but it takes too much time for them to complete the task. If that’s the case, you can use an authoring tool in order to break your projects into smaller tasks. This will enable you to assign different responsibilities to different employees, increase the quality of communication between your whole team and keep track of the progress of each task.

  • Price

In order to make sure that you need to make this kind of investment, you need to include two factors. The first one should be the number of projects your business has because it wouldn’t really pay off if there are only a couple of projects a month. Also, you need to make sure that your monthly income can cover all paychecks and the fee for the eLearning software.

  • Quality

A highly functioning authoring tool needs to provide every member of your team with smart features that will enable them to do their job with ease and without any glitches. There are many variations of this software, and in order to select the right one, you need to understand the features in-depth.

Make Your Workflow More Efficient

The primary purpose of course training tools is to make the workflow in your company better and faster. One of the best benefits that come with a quality tool such as this one is better communication between members of your team.

By having access to it, your employees can communicate on a document, work on one together or train new staff by editing their work in real time. This kind of collaboration is of key importance for your business to release high-quality content which your audience will find satisfactory.

It Needs to Be Simple to Maintain

It often happens that there’s a gap in communication and that a project needs serious corrections for it to be continued. If you want to avoid reworking on it and starting from the beginning, you need an eLearning authoring software which provides effective maintenance tools.

For this to be possible, your course authoring software has to provide faster search functionality so that you are able to find any piece of content quickly. Also, it should be able to edit and save your data in seconds, so there’s no information loss.

Make Sure to Test Them

You can’t really know whether you have a quality authoring tool in front of you before you actually use it. Sure, you can check out reviews online, consult businesses who are already using it and do all your research properly but nothing will be as efficient as testing it.

My suggestion is to make a list of the top three, get trial versions if possible, and have your non-technical staff use it. The main characteristic of these tools should be their simplicity, and if your team can use it without any difficulties,  that is the right piece of software for you.

This is a list of LMS solution providers who rank very high when you count in all the features we mentioned above, so you might want to consider them as candidates.

● ANCILE Solutions

● Lectora

● ProProfs

● Learning Mate

● Geenio

Is It Mobile Friendly?

Software that is not mobile friendly is quite rare these days – I’m sure that the description of any eLearning tool will contain this as one of its characteristics. However, mobile versions of some of them are slow and not up to the mark, which is why your testing needs to involve smartphone platforms as well.

Being in this business implies that your employees will have to do parts of their job on the go and especially so if you’re outsourcing a part of your work or if your company has employees who are located on the other side of the world. Your whole business system will be significantly faster if you use an LMS tool that will connect all your team members, irrespective of their geographical location.


Finding the right one for your business will take time, but considering the fact that you should treat this upgrade like just any other investment you make as the business leader. My suggestion is it to maintain a  thorough approach, no matter how much time it takes.

Written By

Kamy Anderson is an ed-tech enthusiast with a passion for writing on emerging technologies in the areas of corporate training and education. He is an expert in learning management system & eLearning authoring tools - currently associated with ProProfs.

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