Emailing a fax is quick and easy. But there are far more benefits than convenience. Take a look at why choosing email to fax is a better way to get things done.
Saving Money
Traditional fax machines cost money. From purchasing the machine to the paper and toner it requires, plus the cost of maintenance and upkeep, the dollars add up fast. Since a fax machine also requires a landline, you’ll have to find a provider and factor that into your monthly costs too.
Email faxing is different. You don’t need any special equipment. You only need an internet-ready device and internet access to send an email fax.
Better Mobility
Unlike the traditional fax machine, you aren’t stuck waiting around every time you expect an incoming fax. You won’t need to wait in line to send a fax either. Sending or receiving fax by email allows you to send your fax to anyone, anywhere in the world.
If you forgot to send a fax, you don’t need to make the trip to a brick-and-mortar store or head back into the office. You can easily reach for your cell phone or tablet, select the file you need, and fax it over to the recipient. No one will ever know you forgot.
Simplified Workspace
A fax machine isn’t exactly streamlined or space-saving. Add in the paper and toner you need to use the machine to send a fax, and you’ll soon realize you need a dedicated faxing area.
But, when you fax via email, you eliminate the office clutter. You can use the devices you already have to send a fax, whether that’s a desktop computer, a laptop, a cell phone, or a tablet. All you need is the internet—not a clunky machine.
Ability to Save Documents
What do you do with all of the faxes you’ve sent or received? You likely store those critical documents in a hard-to-access filing cabinet. It’s far too easy to misplace or lose your faxes. Worse yet, sometimes you need the information, but you are out of the office.
That’s where the beauty of faxing by email comes in. All of your faxes are saved in the cloud. You can easily find and sort your faxes by name or date. You’ll never have to experience the stress of trying to find a single, important faxed paper in a filing cabinet again.
Eco-Friendly
Every fax you send includes a cover page and a printed copy for the recipient. But sometimes, you don’t need a hard copy of a document. Maybe you only need the information on the document.
Both the receiver and the sender end up with a paper trail every time they use a traditional fax machine, whether it’s an important document or not. It results in a lot of wasted paper. With roughly 4 billion trees used to make paper each year, eliminating unnecessary paper waste helps you do your part to become a bit more environmentally friendly.
Faxing by Email is Easy
From saving money to saving documents to saving the planet, the benefits of sending or receiving fax by email are many. More than 4 billion people used email in 2022. Making the switch to sending faxes over email is a simple way to update your office procedures and create a more efficient workflow everyone will appreciate.
