Business

Managing a Modern Business: Tips for Avoiding a Technology Crash

No matter what type of business you run, there is a very good chance that technology plays an important role in your day-to-day operations. This means that one small mistake could result in stolen customer data, infected computers, and destroyed servers. Luckily, with a little planning and some extra security, you can drastically reduce your risk of a technology disaster.

Don’t Get Lazy with Basic Security Practices

A few simple habits will prevent the vast majority of security breaches. This includes creating strong passwords for all of your accounts and keeping all software up-to-date. Business owners should also make sure that every device with access to sensitive data is protected by comprehensive anti-virus software.

Create a Security Course for Employees

A mistake made by a low-level employee can be just as devastating as a mistake made by the head of the company, and every employee should be trained on proper security practices long before they tackle their first project. Make sure everyone receives the same training, or at least knows what they should in their capacity. You should also consider creating an annual refresher course to update your employees on any new changes to your security policies.

Use IT Professionals to Set up Your Technology

Even business owners who have a good grasp of digital threats should consider working with a professional IT firm to have their hardware and software installed. Not only are basic IT services quite affordable, but professionals like managed services in Ottawa could save you money by setting up your computers, software, and other technology correctly the first time.

Beware of Social Media Scams

Recent studies have found that nearly 30 percent of all viruses are the result of “social scams” from social networking sites. The first step you should take is banning the use of all personal social media accounts on devices that have access to company data. Any employees who have access to your company’s social media accounts should also receive extra digital security training.

Create a Backup of Your Sensitive Data

Every single company should have its sensitive data backed up in at least two locations. In addition to local threats such as your office being burglarized, ransomware that locks users out of their personal files is now more prevalent than ever. For most business owners, the best option will be a cloud server with multiple layers of security.

When a single security breach could bring your company to a grinding halt, it always pays to err on the side of caution. Hopefully, these few tips will allow you to avoid technology crashes as your company continues to expand.

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"Brooke Chaplan is a freelance writer and blogger. She lives and works out of her home in Los Lunas, New Mexico. She loves the outdoors and spends most her time hiking, biking and gardening. For more information contact Brooke via Twitter @BrookeChaplan."

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