Electronic signatures are blessings that have not only helped in simplifying business processes, but also improved the pace with which tasks can be completed in minutes. If you believe in ‘a penny saved is a penny earned’ then you sure can earn a fortune if you induct online signatures solutions for an efficient and paperless office and business practices.
However, this can only we achieved if you select the right online e-signature service. The output will be a great shift all the way from costly course of actions and business endeavors to cost-effective and effortless ways to streamline business, not to mention happy customers and business expansion.
Before adopting online signatures for your business, check out the following check-list to ensure that you have yourself covered all your bases, including the legal aspect:
1. Does your selected vendor know and understand your business needs?
If not, don’t waste time explaining them about your industry and work. Make sure they already know the facts beforehand.
2. Is it easy to prepare documents for signature?
Is your service taking longer than anticipated? Does it take longer to set signing areas, setting up signers, and then sending out the documents to them for signing? If it seems to be taking equal time that a paper based transaction does, better look for a better option.
3. Is it compatible with your document format?
Can you use all your documents with it, or do you have to convert them into some compatible format before uploading? Before purchasing, make sure you ask your vendor about all the possible formats they support.
4. Is the service offering the level of support and ease that you are looking for?
Are you tech-savvy? If not, is there a technical support team available to address your queries or help you through the process? You don’t want to wound up in frustration. After all the purpose of an online signature service is to smoothen up all your tasks and save you from tension headaches.
5. Does the solution maintain the look and feel of the original documents?
Robust online signature service tend to make the online document replicate the original document, giving the exact look and feel of the original document, without leaving loopholes for document infringement, document stealing or tampering.
6. Does the online signatures solution provide you with bulk-signing capabilities?
Often times, people need more than one document to be signed perhaps all that once, in a sequential order. Make sure the service you chose offers a quick way to manage bulk signing.
7. Does it secure the signature?
To ensure that the documents aren’t copied or modified without your consent, you need to see if the service you choose offers encrypted way to secure the document. Once signed, all the modifications made are labeled invalid, hence protecting the document from further processing without signing parties’ consent. This way, the encrypted document’s integrity and authenticity remains intact.